Monitoring is the regular observation and recording of activities taking place in a project or a program. Project Monitoring is a process of routinely gathering information on all aspects of the project.
Five characteristics define SMART Indicators are:
To monitor is to check on how project activities are progressing. It is observation - Systematic and purposeful observation.
Monitoring also involves giving feedback about the progress of the project to
the donors, implementers and beneficiaries of the project.
Reporting enables the gathering information to the used in marking decisions for improving projects performance.
Purpose of Monitoring:
Monitoring is very important in project planning and implementation. It is like watching where you are going while riding a bicycle, you can adjust as you go along and ensure that you are on the right track.
Monitoring provides information that will be useful in:
- Analyzing the situation in the community and its project.
- Determining whether the way the project was planned is the most appropriate way of solving the problem at hand.
Monitoring is an important aspect of project management system. It is a continuous activity for the Project manager.
Monitoring is a process of measuring, recording, collecting, processing and communicating to assist project management decision - making.
Monitoring is a necessary core management instrument, both for projects that might be encountering problems and for projects which are encountering particular success.
Monitoring is of 2 types: -
- Beneficiary contact monitoring
- Process monitoring
Project monitoring informs project management of the nature of changes needed to improve project responsiveness to community demands, maximize impact and improve the likelihood of sustainable outcomes.
It evaluates the quality and effect of project interventions and outcomes.
These are different types of indicators, for example, socioeconomic indicators. development indicators and extension indicators. They range from general to specific concerns.
Different types of indicators used in Monitoring
- Quantitative Indicators
- Qualitative Indicators
- Direct Indicators
- Indirect Indicators
- Process Indicators
- Progress Indicators
- Specific - focused and clear
- Measurable - quantifiable and reflecting change
- Attainable - reasonable in scope
- Relevant - pertinent to the reviews
- Time bound - progress can be charted chronologically
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